Registration and hotel reservation process
Registration process
Online registration takes place through our Cvent portal.
Please have your JEA or NSPA member number handy to access the member discount.
If you qualify for discounted or complimentary registration, you must make the selection at the beginning (page 2) of the registration process.
Please have the email address of each attendee on hand as this is a registration software requirement.
Refer to the convention website for full descriptions of workshops and other Extras.
We advise to have your group selections made prior to starting the registration process. You will be timed out after 80 minutes of non activity.
The online registration system includes these convention extras which have additional costs:
- Preconvention workshops
- Break with a Pro
- On-site media critiques
- Adobe certification tests
- Adviser recognition luncheon tickets
- National Journalism Quiz Bowl
- NSPA Best of Show
- Convention merchandise
- Thursday media tours
The online registration system does not include reservations or sign ups for:
- Hotel rooms (room block opens Sept. 17, a link will be sent once you have completed registration)
- Student scholarships (applications due Sept. 30)
- JEA National Student Media Contests (learn more and register on JEA website)
- JEA CJE or MJE certification testing
- JEA Outreach Academy
- First-time convention grants (applications due Sept. 5)
Please limit group registrations to no more than 28. If you have more than 28, please create a second registration. The primary registrant must be an adviser or an adult attending. The email address of the primary registrant cannot be repeated from the first registration. You can use a personal email address or your media email.
You can modify your registration via the link in your registration confirmation email.
Adviser members can volunteer their time to receive discounted or complimentary registration. We continue to evaluate the convention program and adapt our convention planning with the changing volunteering needs, programming updates and overall economy and event costs. Learn more here.
Confirm your volunteer commitment and register by Oct. 3 to receive the registration discount. In the case of multiple advisers from one school, only two registrations will be discounted without special permission from JEA and NSPA.
Hotel reservations
The Gaylord Opryland Resort & Convention Center, at 2800 Opryland Dr., is the official hotel for the fall convention. Booking with this hotel helps JEA and NSPA maintain affordable convention rates for all attendees.
The hotel block will open Sept. 17. If you register for the convention before it opens, you will receive the hotel booking link when it opens. If you register for the convention after the hotel block opens, the hotel booking link will be included in your confirmation email.
The hotel does not guarantee parties with multiple rooms will be on the same floor, but they will do their best to place rooms in groups as requested.
The booking process is the same for group and individual reservations. In the event the Gaylord Opryland block fills, convention officials will work to secure a new block in one or more hotels.
IMPORTANT RESERVATION INFORMATION
If you are booking multiple rooms (5 or more) and are paying for them with a single method of payment (such as a check) please do not send in your check until you have received an invoice from Gaylord Opryland.
If you would like your reservations placed together within the hotel please utilize the same e-mail and school name for all reservations.
You may book up to 5 rooms in one session. You can repeat as needed to book your total number of rooms. If more than 10 rooms have been reserved under school name, you will be contacted within approximately 3 weeks regarding invoicing and payment arrangements.
Room/Bed Type:
You may either select a Standard View or Atrium View* room. Bed types are not guaranteed & cannot be selected during booking/this step. One king or two queen beds can be requested in the Guest Information section during booking. The hotel will do it’s best to prioritize queen/queen requests for those with three or four occupants. Roll away beds are available and may be requested at check-in.
Rates:
Correct total for standard room is $280.13 per room per night.
-A resort fee of $20 is included in your group rate of $239. Total taxes (16.75% +$ 2.50) are calculated on $219 of the rate listed. $20 of rate, resort fee, is only taxed 9.75%.